Mobile · Desktop · WhatsApp — one workspace

Field teams quote from their phones, customers approve on WhatsApp, and owners track cash flow from the desk.

Recepo gives Indonesian trading, distribution, and service teams a mobile quote builder for staff in the field, WhatsApp-ready links customers can approve, and a desktop control room where owners track invoices, approvals, inventory, and cash flow.

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Free to start

Works offline

QRIS payments

Owner approval gates

Recepo sales workspace

Quote Q-1048 - Toko Melati

Live workflow

Quote pipeline

Kitchen starter package

Total

Rp 4.850.000

Espresso machine setup

Rp 3.600.000

Barista starter stock

Rp 1.250.000

Quote drafted

Draft

Rp 4.850.000

Link shared

Sent

Customer view ready

Customer accepts

Accepted

QRIS when configured

Invoice generated

Converted

AR entry created

Cash view

Today

Accepted quotes

Rp 18.4M

Paid revenue

Rp 12.7M

Pending approval

Stock

Reserved items

Approval

Explicit owner action

Cash

Paid revenue updated

Platforms

Mobile · Desktop · WhatsApp

Roles

Owner · Admin · Staff

12+

Built-in capabilities

From quote builder to accountant handoff

Rp 0

To start

No credit card required

The Recepo platform

One workflow across mobile, desktop, and WhatsApp.

Staff quote on mobile, owners manage approvals and cash flow on desktop, and customers respond on WhatsApp. All three surfaces read from the same data in real time.

Mobile app

Field quotes from a shared catalog

Staff build customer-ready quotes on their phone, pull products or services from the shared catalog, capture document scans, and submit requests — all while still in the field.

Offline quote drafts and queued scans for unstable connections

Role-specific home screens and quick actions per member

Receipt, price-list, inventory, and delivery-note review flows

Desktop app

Owner control for cash flow and operations

Owners and admins get a dense workspace covering approvals, quote pipelines, invoices, money movement, bank imports, reports, documents, audit, and team management.

Local cache with real-time cloud sync for fast large-dataset views

Bank statement, invoice, and incoming-product import review

Reports, accountant handoff, documents, and full audit log

WhatsApp integration

Customer messages become quote drafts

Inbound WhatsApp messages are read by AI, structured into a reviewable quote draft, and sent back to the customer only after the owner approves — no unreviewed replies, ever.

AI reads request details: item, quantity, date, location, and notes

Prices matched from catalog, templates, or quote history

Owner approval gate before any reply reaches the customer

Most quote-to-payment work is still split across chat, phones, and spreadsheets.

Recepo gives small teams one path from customer request to accepted quote, QRIS payment, invoice, inventory update, scan review, and owner approval — without losing context between chat and finance.

Customers start in chat

Customer intent, revisions, and approvals often begin on WhatsApp before anyone opens a business system.

Staff sell on the move

Small teams quote from the field, confirm product details quickly, and need a clean handoff to finance.

Owners still need control

Approvals, payments, AP/AR, stock movement, reports, and audit history need a desktop-grade workspace.

Quotes connect to payments, invoices, inventory, and finance records.

Customer decisions, payments, invoices, products, scans, imports, finance records, approvals, and documents all connect in one place.

Quote builder

Catalog product lines, service lines, taxes, discounts, notes, terms, and valid-until dates.

Public quote links

Customers can view, accept, decline, or request revisions without needing a Recepo login.

WhatsApp AI intake

Inbound WhatsApp messages become owner-reviewed quote drafts before any reply is sent to the customer.

Invoice conversion

Accepted quotes convert into invoices so every sale is traceable from first request to final payment.

QRIS payments

Accepted quotes can create QRIS payment requests, with automatic status updates when payment lands.

Document scanning

Receipts, price lists, delivery notes, and bank files are extracted by AI for human review before saving.

Inventory control

Products, SKUs, stock movements, delivery intake, low-stock cues, and import batches stay connected.

Desktop imports

Review CSV, XLSX, and PDF bank statements, incoming products, and supplier documents before committing.

AP and AR ledger

Payables and receivables connect to invoices, scans, bank imports, returns, and reviewed expenses.

Reports and handoff

Revenue, cash flow, inventory, tax, sales, quote conversion, and accountant handoff exports.

Approvals

Purchase requests and expense approvals route to owners or admins with explicit decisions and reasons.

Documents and audit

Receipts, quote links, invoices, returns, delivery notes, import batches, and audit events are always visible.

How it works

From first message to paid invoice.

Four steps, with owner review gates placed where decisions actually matter.

Create the quote

Build a quote from the product catalog on mobile or desktop — or let the WhatsApp AI assistant collect customer details into a structured draft.

Review and send

Check catalog lines, prices, taxes, and terms. AI-assisted WhatsApp drafts require explicit owner approval before any reply reaches the customer.

Customer accepts and pays

A public quote link lets customers accept, decline, or request revisions. QRIS payment is created automatically on acceptance.

Invoice and reconcile

Convert accepted quotes to invoices, record payments, review bank imports, track AP/AR, and export reports — all from the desktop app.

Quote status tracker

Live

Quote built from catalog

Staff

Owner reviews and sends

Owner

Customer accepts — QRIS created

Auto

Payment received — invoice generated

Auto

AR entry + stock updated

Auto

Rp 4.850.000 — Kitchen starter package

Paid · Invoice #INV-1048

Role permissions keep staff focused on selling and owners in control of approvals.

Each role gets a focused dashboard and permission set. Staff see their quotes and tasks. Owners and admins see the full approval queue, finance, and reporting.

Full access

Owners

Control org settings, approval rules, team access, dashboards, reports, billing, and full audit history.

All features unlocked

Approval threshold configuration

Team and billing management

Audit log and full visibility

Operations

Admins

Run finance and operations: scans, ledger review, imports, quotes, invoices, and approval queue.

Approve or reject submissions

Ledger and import review

Quote and invoice management

Document organization

Field access

Staff

Create quotes, follow up with customers, capture documents, and submit purchase requests for review.

Create and send quotes

Capture receipts and scans

Submit purchase requests

Track own submissions

WhatsApp, QRIS, and public links are part of the same workflow.

Recepo automates public quote acceptance, QRIS payment creation, WhatsApp intake, approval notifications, and sync, so your team can respond to customers without switching between apps.

Explore all features

WhatsApp to draft quote

Inbound WhatsApp messages are parsed by AI, missing details are clarified, and a structured draft quote is stored for owner approval before any reply is sent.

Quote acceptance to payment

Public quote acceptance creates a QRIS payment request automatically. Payment webhooks mark invoices as paid without manual intervention.

Operational notifications

Triggers notify the right team members about approvals needed, quote responses, payment updates, invoices ready, and sync issues.

Shared policy layer

Mobile and desktop use the same server functions and shared rules for quote conversion, approvals, payments, inventory, and plan limits.

Desktop control center

Quote pipeline, revenue, bank imports, and approvals in one view.

The owner dashboard shows quote pipeline, paid revenue, bank imports, stock alerts, and approval queue, all synced in real time.

Monthly Revenue

Rp 48.2M

↑ 12% from last month

Active Quotes

Rp 24.7M pipeline

Bank Rows

Awaiting review

Pending Approvals

2 expenses · 1 PR

Revenue vs expenses — 6 months

Jan – Jun

RevenueExpenses

Attention queue

Accepted quoteConvert

Low stock — 3 itemsReorder

Low confidence scanReview

Bank import rowMatch

Purchase requestApprove

Pricing

Start for free and add team members as you grow.

No credit card required to start. Upgrade when you're ready for the full workflow.

Free

Rp 0/ forever

Start quoting and get your team set up.

1 team member

50 products

20 documents / month

10 AI scans / month

Offline quote drafts

QRIS payments

Get Started Free

Download Recepo and send your first quote today.

Start with the mobile quote workflow. Add desktop review, WhatsApp intake, QRIS payments, inventory, approvals, and reporting as your team grows.

Download the App View Pricing